Flat Finder privacy policy
The Privacy Policy is a document related to the Flat Finder Terms of Use and the Partner Terms of Use available at https://flatfinder.pl/en/terms-and-conditions (“Terms of Use”). Definitions of the terms used in the Privacy Policy were included in the Terms of Use. The provisions of the Terms of Use are applied accordingly to the Privacy Policy.
The Privacy Policy is for information purposes and serves satisfaction of the disclosure requirements imposed on the data controller under the GDPR, i.e. Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
Anyone who uses the Flat Finder Platform should become acquainted with the Privacy Policy. The Privacy Policy determines the rules for processing personal data of persons using the Platform and using cookie files and other tracking technologies used in connection with the Platform operation.
- PERSONAL DATA CONTROLLER
1.1. The controller of Users’ personal data is Flat Finder sp. z o.o. with its registered office in Warsaw, ul. Św. Barbary 1, entered in the register of entrepreneurs of the National Court Register (KRS) under number KRS: 0000940042, Tax Identification Number NIP: 7011064094, National Business Registry Number REGON: 520748457, share capital in the amount of PLN 6,000.00.
1.2. A personal data subject may contact Flat Finder as the personal data controller by sending a message to the e-mail address: pomoc@flatfinder.pl.
- DATA PROCESSING METHOD
2.1. The purpose and scope of processed personal data are determined by the scope of consents and data provided by a data subject in the registration or contact form or any other form provided on the Platform. The processing of personal data handled by Flat Finder may concern in particular the following data categories: first and last name, correspondence address, details referring to pursued business activity, image, e-mail address, phone number, computer IP address, identifiers of social media channels, data collected by Google Analytics and other data voluntarily provided by the relevant person.
2.2. Providing personal data is voluntary, but failure to provide the personal data marked in the form (in particular in the Account registration form) as obligatory will prevent use of all functionalities of the Platform. Due to the nature of actions taken up by Flat Finder, they cannot be provided anonymously.
2.3. Personal data of Users will be processed for the following purposes:
| purpose | scope of data | legal basis | processing period |
| providing access to the Platform | IP address | Article 6.1.(b) of the GDPR – processing is necessary for performance of the Agreement to which the data subject is a party, or undertaking actions upon request of the data subject prior to conclusion of the Agreement | until lapse of the period of limitation of claims connected with making the Platform available to the data subject |
| registering on the Platform, setting up the Account, providing the possibility of logging in to the Platform | IP address, e-mail address, first and last name | Article 6.1.(b) of the GDPR – as above | until lapse of the period of limitation of claims connected with making the Platform available to the data subject in the scope of the possibility to log in |
| enabling the publication of Offers | e-mail address, phone number, first and last name, | Article 6.1.(b) of the GDPR – as above | until the lapse of the period of limitation of claims connected with the publication of an Offer |
| contact via e-mail with data subjects, responding to e-mail messages | e-mail address, first and last name, other data provided voluntarily in the form or an e-mail message | Article 6.1.(f) of the GDPR – legitimate interest of Flat Finder as the controller that consists in responding to queries and correspondence provided directly by data subjects | until correspondence ends or the data subject objects |
| contact via phone with data subjects | phone number, first and last name, other data provided voluntarily during a call | Article 6.1.(f) of the GDPR – legitimate interest of Flat Finder as the controller that consists in responding to queries and correspondence provided directly by data subjects | until the call ends or the data subject objects |
| contact by means of the contact form | e-mail address, first and last name, other data provided voluntarily in the contact form | Article 6.1.(f) of the GDPR – legitimate interest of the controller that consists in responding to queries and correspondence provided directly by data subjects | until correspondence ends or the data subject objects |
| making settlements, issuing accounting documents, keeping books of account | first and last name, address for service, bank account number, details referring to pursued business activity | Article 6.1.(c) of the GDPR – satisfaction of obligations resulting from legal provisions, in particular under the tax law | for the term for which accounting documents have to be kept as prescribed by legal provisions |
| analysing traffic on the Platform | IP address, Cookie files | Article 6.1.(a) of the GDPR – consent given by the data subject | until data cease to be useful or the data subject withdraws the consent |
| managing profiles in social media channels, interacting via such channels | first and last name, identifier of a social media channel, other data voluntarily provided by the data subject within the social media channel | Article 6.1.(f) of the GDPR – legitimate interest of Flat Finder as the controller that consists in taking actions in social media channels | until the data cease to be useful or the data subject objects |
| protection against claims, raising claims | e-mail address, first and last name, other data provided voluntarily in the contact form | Article 6.1.(f) of the GDPR – legitimate interest of the controller that consists in protecting against claims and raising claims | until lapse of the period of limitation applicable to claims connected with access to the website and the User’s actions within the website, calculated from the time of the User’s last visit on the website |
2.4. If Flat Finder is advised that a person uses the services provided by Flat Finder or the Platform functionalities in violation of applicable legal provisions, then Flat Finder may process User’s personal data in a scope required for establishing his/her liability, pursuant to Article 6.1.(f) of the GDPR, i.e. a legitimate interest of Flat Finder that consists in seeking claims or defending against claims.
2.5. Flat Finder does not transfer Users’ personal data to third countries (i.e. beyond the European Economic Area). If Flat Finder is going to transfer personal data beyond the EEA, then it will advise data subjects thereon, and will also ensure that the data recipient provides for security and integrity of personal data, will conclude standard contract clauses therewith, and will also verify whether the country of the recipient ensures that the rights and freedoms of data subjects are respected.
- RECIPIENTS OF DATA
3.1. Flat Finder may entrust the processing of Users’ personal data to third parties for the purpose of performance of the activities stated in the Platform Terms of Use and the Partner Terms of Use. The recipients of User’s data may involve in particular: provider of hosting for the Platform, e-mail operator, software development company, provider of the service connected with sending e-mails, accounting firm, law firm, entity providing invoice issuing services, entity providing payment processing on the Platform, entities providing cloud and other solutions used by Flat Finder in its current operations that involve personal data processing.
3.2. Personal data collected by Flat Finder may also be disclosed to competent state bodies or institutions (law enforcement authorities, courts, security service) authorised to gain access to them on the basis of the respective generally applicable legal provisions, or other persons and entities – in the cases prescribed by the generally applicable legal provisions.
3.3. In the course of use of the Platform, Users’ data may be shared with Partners. Each Partner, as part of providing its Services, is the controller of Users’ personal data and is obliged to satisfy information obligation against such User.
3.4. Each entity to which Flat Finder transfers personal data for processing on the basis of a personal data transfer agreement (“Data Transfer Agreement”) guarantees an adequate level of security and confidentiality of the processing of personal data. An entity processing personal data on the basis of the Transfer Agreement may process personal data through another entity only upon prior written consent of Flat Finder.
3.5. Disclosure of Users’ personal data to unauthorised entities under the Privacy Policy may take place only upon prior written consent of the data subject.
- RIGHTS OF DATA SUBJECT
4.1. Each data subject has the right to: (a) delete the collected personal data referring to him/her both from the system belonging to Flat Finder as well as from bases of entities that have co-operated with Flat Finder, (b) restrict the processing of data, (c) portability of the personal data collected by Flat Flat Finder and referring to the relevant person, in this to receive them in a structured form, (d) request Flat Flat Finder to enable him/her access to his/her personal data and to rectify them, (e) object to personal data processing, (f) withdraw the consent towards Flat Flat Finder at any time without affecting the legality of the personal data processing carried out on the basis of the consent before it is withdrawn, (g) lodge a complaint about Flat Finder to the supervisory authority (President of the Personal Data Protection Office).
- OTHER DATA
5.1. Flat Finder may store http enquiries, therefore the files containing web server logs may store certain data related to Users, including the IP address of the computer sending the enquiry, the name of User’s station – identification through http protocol, date and system time of registration on the Platform and receipt of the enquiry, number of bytes sent by the server, the URL address of the site visited by the User before (if the User has entered the Platform through a link), information concerning User’s browser, information concerning errors occurred by realization of the http transaction. Web server logs may be collected for the purpose of proper administration of the Platform. Only persons authorised to administer the IT system have access to the data referred to above. The files containing web server logs may be analysed for the purposes of preparing statistics concerning traffic on the Platform and occurring errors. Summary of such details does not identify the User.
5.2. Flat Finder may use analytics tools of Google Analytics as part of which it has access to anonymised information on Users, including: information on the operating system and Internet browser used by the User, time spent on the Platform, User’s age range, User’s gender, User’s approximate location, User’s interests determined on the basis of his/her activity on the Internet. The details referred to in the preceding sentence are not combined with Users’ personal data and do not enable their identification and are not personal data within the meaning of the GDPR.
- SECURITY
6.1. Flat Finder takes care of security of Users’ personal data. For this purpose, Flat Finder has implemented appropriate safeguards and means of protection of personal data taking into account risks connected with the process of personal data processing. In particular, Flat Finder applies technological and organisational means in order to secure personal data against being disclosed to unauthorised persons, taken over by an unauthorised person, changed, lost, damaged or destroyed, as well as processed in violation of the GDPR by using, among other things, SSL certificates. The compilation of personal data collected by Flat Finder is stored on secured servers, moreover, personal data are also secured by internal procedures of Flat Finder related to the processing of personal data and information security policy.
6.2. Irrespective of the foregoing, Flat Finder states that using the Internet and services provided by electronic means may pose a threat of malware breaking into the teleinformatic system and device of the relevant person, as well as a third party gaining access to data, including personal data. In order to minimise such threats, each person should use appropriate technical safeguards (antivirus programs) or programs securing identification in the Internet.
- COOKIES
7.1. For the purposes of correct operation of the Platform, Flat Finder uses cookie files (“Cookies”). Cookies are text information recorded on User’s device (computer tablet, smartphone) that may be read by the teleinformatic system of the Platform or third parties.
7.2. Flat Finder uses two types of Cookies: (a) session cookies, which are permanently deleted upon closing the session of the User’s browser; (b) permanent cookies, which remain on the User’s device after closing the session until they are deleted.
7.3. It is not possible to determine the identity of the User or otherwise identify the User on the basis of Cookie files, whether session or permanent. Cookies prevent collection of any personal data.
7.4. Files generated directly by Flat Finder may not be read by other websites. Third-party Cookies (i.e. Cookies provided by entities co-operating with Flat Finder) may be read by an external server.
7.5. The user may individually change the Cookie settings at any time, stating the conditions of their storage, through the Internet browser settings or configuration of the service on the Platform.
7.6. The user may individually disable storing Cookies on his/her device at any time in accordance with the instructions of the Internet browser producer, but this may disable certain parts of or the entire operation of the Platform.
7.7. The user may individually remove Cookies stored on his/her device at any time in accordance with the instructions of the Internet browser producer.
7.8. Flat Finder uses own Cookies for the following purposes: authentication of the User on the Platform and maintaining User’s session; configuration of the Platform and adjustment of its content to the preferences or conduct of the User; analysis and research of views, including click number and path taken by the User on the Platform website to improve its appearance and organisation of content, time spent on the Platform, number of Users and frequency of visits on the Platform.
7.9. Flat Finder uses Third-party Cookies for the following purposes:
7.9.1. preparing anonymous statistics for the purposes of optimising functionality of the Platform, by means of an analytic tool – Google Analytics – referred to in clause 5.2 above;
7.10. Details concerning Cookie support are available in the settings of the browser used by the User.
- FINAL PROVISIONS
8.1. The Privacy Policy comes into effect on 20-09-2023.